SALES INVOICE (SI)

 A sales invoice can be simply defining as the request of payment from the customer for goods sold or services provided by the seller. An invoice generally provides the item description and quantity of the item sold or service provided. The document is also a record of the sales, for both the seller and the buyer.

To create a SALES INVOICE in FactsERP , go to transactions menu à select SALES à then select SALES INVOICE

  

 When you select SALES INVOICE, a list will open (Screen’1’). Here you can see the previously created SALES INVOICES.

 

To create a new SALES INVOICES, Click “New” button from the top of the list. Another window (screen ‘2’) will appear with automatic serial number and with default date.

Screen 2 (General Tab)

While opening a new SI, GL code, location etc. will appear as default. To change the default values, use the search image  or type the desired key words and use ‘tab’ button to get the entire Master list otherwise, can enter the particular item code In general tab header side, you can fetch any previous Delivery order (DO) or can create a new document. To dump the previously created DO click  button, a new window will appear (screen ‘3’).  Screen 3 From that window, you can select the desired DO and click ‘fetch’ button. Multiple also can select. To select any particular customer’s DO select the customer and click show button. In line item details tab, you can see the line item details of the Dos. For creating a new SI, select the customer name, contact name, staff name, document status, job number if any. Enter the customer PO number and select the date. Once you select the customer credit days, currency and due date will appear automatically based on the information given in customer master. You can change the default information if required. In general tab details side, you can enter the line items by clicking the green plus  button provided below, a new dialogue box will appear here you can select the stock item type then select the stock code and select the batch number if any. If you want to change location, change the location then enter the quantity and unit rate. Based on the quantity and rate system will calculate the gross amount. If you wish to enter any discount, you can enter either by a percentage or by an amount. If details, you can enter in details tab, enter the tax amount or percentage in appropriate columns provided. To save the line item click ‘save’ button provided below. Like this way, you can enter multiples line items in sales invoice. After entering all items, you can close the dialogue box. To remove any item from the list, select the line and click  button.  Screen 2 (details Tab)   In details tab, you can select the expected delivery date, reference number. Select the division, payment mode, payment terms and delivery terms from the appropriate masters. Screen 2 (Additional amount tab) In additional amount tab, you can enter the additional amounts related to the sales. Example freight charges, insurance  etc. to select additional amount master click button provided below, a dialogue master would appear. To select the additional amount code click  button, master list will appear.

 Select the appropriate additional amount from the master list. Debit account and credit account will appear as default based on the selection in additional amount master. 

To change the default values, click button and select the appropriate account. To save the line click ‘save’ button provided below. Multiple lines can add here.

 

To remove any item from the list, select the line and click  button provided below.

In User defined tab, you can rename the UD labels and make groupings. Based on the grouping we can generate reports if required.

After entering necessary data go to general tab. If you wish to enter, any remarks enter in the remarks column and click ‘save’ button to save the document.

 

While saving the document a small print window will appear.

You can print the voucher or can see the preview.